In addition to your standard tv screen for projecting presentations, a robust video and audio system designed specifically for business-grade video meetings is also important to have in the space. In addition to setting up the chairs and tables, a modern conference room should have the right technical equipment, which makes it easy to host virtual conferences. For instance, chairs with wheels can subtly encourage people to tuck back into the tables before leaving to “reset the room” as a courtesy to others who share the space. Although high-end furniture is considered nice-to-have rather than need-to-have, subtle choices can make a big difference in mood and productivity. You can explore different themed rooms such as by playing around with colors (using varied colored walls) and materials (dressing up a room with plants or different types of lighting fixtures):Īs with the rest of your office furniture, chairs in the conference room should be ergonomic and be comfortable to sit in for long periods of time (imagine being uncomfortable in your chair for a full-day planning session!). If you are setting up multiple conference rooms, it can be helpful to differentiate them visually so that people don’t get them mixed up (ever been late to a meeting because you’ve had trouble finding a room? We’ve all been there). If you’re creating a new or updating an existing layout during a time of physical distancing, be sure to space chairs apart accordingly, and if space permits, bring in an extra table to break out the number of seats per table grouping. For workshops, this layout is also ideal as it allows a facilitator to interact directly in the middle of the space: This is particularly beneficial for meetings that involve key remote participants or are driven by presentations. The U-shape style: With tables placed against each other to form the shape of a “U”, participants sit around the outside of the table leaving an open space for a screen or whiteboard to be the main focus. The boardroom style: With seating around a centralized table or set of tables grouped together, this layout is best for in-person meetings with optional remote participation since everybody is visible to one another and there’s open space in between everyone to facilitate undisrupted conversation: For the majority of businesses, you’ll want to consider two styles: For instance, hosting a presentation versus facilitating a workshop will likely call for different ways in which you’ll need to set up the chairs and seating in that space. The overall layout of a room considers what the people within that space will be doing. Here are 6 ideas to consider when setting up your next conference room. □ Do you have the right headset equipment for your next conference call? Download this step-by-step buyer’s checklist to find out.Ħ things to consider when setting up a conference roomĪn easy-to-use, functional conference room allows people to move in it freely while providing the tools needed for participants to collaborate with one another. A detailed checklist for how to configure and maintain a conference room.6 things to consider when setting up a conference room for the first time.Whether it’s your first time setting up a new room or perhaps you’re just looking to upgrade an existing space, this article has you covered on everything you need to know about how to organize your team’s new favorite meeting space. Moving away from drab, outdated rooms with more tangled cords than chairs, businesses are being more cognizant of creating uncluttered space with technology that inspires productivity. If you’ve set foot in different rooms over the years, chances are you’ve seen it firsthand. Throughout the last decade, there’s been a shift in what a functional conference room setup looks like. Everything in a well-designed conference room should be intuitive to use, and yes, we’re talking about the technology and equipment in there as well. The best conference rooms are set up to facilitate smooth interactions between the people within it. It’s true that COVID is changing the way that people work-while some businesses transition to fully remote work, others are downsizing while still maintaining some physical space for people to gather and work together in-person.įor businesses that see the importance of preserving office space, the conference room is one that can’t be forgotten about.īut just because we’ve all seen and have stepped inside these rooms before, that doesn’t mean they’re all built the same. No matter what size business you’re in, from a startup with a team of five to a mid-sized business with hundreds of employees, the conference room is a key place where decisions get made.
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